Grant Review & Award Information
The Roadside Enhancement and Beautification Council (REBC), appointed by the Governor, aids the Georgia Department of Transportation (GDOT) Commissioner in reviewing GATEway Grant Applications. The REBC’s grant award recommendations are reviewed and approved by the GDOT Commissioner. Read O.C.G.A. 32-6-75.1 for more information about the organizations and groups who are represented on the Council.
The GDOT Commissioner will send a letter notifying you whether a grant is awarded. An original signed Memorandum of Agreement will be returned to applicants who are approved for grant award. Grant award does not imply final approval of plan submittals. Projects awarded a grant must still complete the application process for a Special Encroachment Permit and address any landscape comments by the GDOT and the REBC.
Once a Grantee acquires a Special Encroachment Permit along with a signed Mowing and Maintenance Agreement, GDOT will send the Grantee four original Memoranda of Agreement for signatures. Once all parties have signed the Agreements and the Grantee’s project has begun, GDOT will be able to reimburse the Grantee for their landscape expenses up to the grant award.
The Grantee has a maximum of thirty (30) months to complete the project from the date of the signed Memorandum of Agreement. Planting should be scheduled between October and March per policy 6755-9 Landscaping on the Right of Way.
Once construction begins, submit invoices to the Landscape Architecture Section by the grant recipient on a quarterly basis, until the grant amount is exhausted, using an Invoice Cover Letter provided by the GDOT.
The applicant shall meet all of the GDOT’s requirements for safety and Federal MUTCD (Manual on Uniform Traffic Control Devices) minimum standards for traffic safety found online at http://mutcd.fhwa.dot.gov/pdfs/2003r1/Ch6A-E.pdf.
The grant recipient is responsible for ensuring the contractor obtain all required permits. These may include, but are not limited to:
- Special Encroachment permit
- Wetlands permits (COE)
- Building construction permits
- Erosion and sedimentation control permits
- Storm water management permits
- Any required local permits
For GDOT and the REBC to gauge the success of the project, submit a record of progress from start to completion, receipts showing how the grant money was spent, along with photos of the final implementation of the plan to the GDOT’s State Office of Maintenance. Upon completion of the project, the Grantee will be required to submit a concise electronic presentation file. All reports are due as soon as possible.
|
|
|