Program Checklist

Read the Landscape Guidelines document TOPPS 6755-9. Follow the steps below to compile a grant application submittal package. The submittal package must be in this order.

1. Download the Application
   • Complete all text boxes. Sign and date the acknowledgement page. In the interest of conservation, use the application as your cover and bind document with a binder clip or staple. (please do not laminate)
2. Provide an introductory letter describing the group, the community, and any history you feel is pertinent to the project. (no more than one page)
3. Insert a colored separator sheet titled Location Map - Example
   • Provide a simple street map plan and/or aerial photos to identify the location of the project.
4. Insert a colored separator sheet titled Site Analysis - Example
   • Include photographs of existing conditions with text labels explaining where the photo was taken in relation to the project and any relevant information, such as nearby billboards and overhead power lines. Clearly indicate existing site features that are to remain and that are to be removed using the text labels, a simple plan drawing, and/or a narrative.
   • Mention any known future plans for the space unrelated to the landscape proposal.
5. Insert a colored separator sheet titled Project Description - Example
   • Provide a written narrative of proposed plans for the site. (one page maximum) Refer to the Project Rating Criteria (part 3) for relevant information needed in your project description.
6. Insert a colored separator sheet titled Conceptual Landscape Drawing - Example
   • Provide a simple graphic drawing of proposed concepts for the site. Include setback minimums for the specific MPH of the road. Median landscaping is discouraged and will not be funded by this grant program. Provide a typical cross-section if that helps describe your proposal more clearly.
7. Insert a colored separator sheet titled Cost Estimate - Example
   • Provide an itemized budget of estimated funds needed for plants, installation, soil preparation, mulch, and sod.
8. Insert a colored separator sheet titled Long-Term Maintenance Plan - Example
   • Provide as much detail as possible about planned maintenance schedules. Relying solely on volunteer groups is not acceptable. Refer to the Project Rating Criteria (part 6) for relevant information needed in your project description.
9. Insert a colored separator sheet titled – Letters of Recommendation
   • Provide two to four letters of recommendation written to show community support for the project.
10. Check the submittals against the Project Rating Criteria and edit as needed.

Additional Steps

Download the Resolution and two copies of the Memorandum of Understanding. Provide the Resolution and Memoranda of Understanding separately from the bound application documents.

• The original signed Resolution must be on the form provided by the GDOT.
• The two original signed Memoranda of Understanding should not be dated and must be on the forms provided by the GDOT. If awarded a grant, one of the MOU’s will be returned to you signed and dated by the GDOT Commissioner.